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  Feel rejuvenated after the Stress management workshop; the content of the workshop was very helpful in understanding stress, stress management techniques, time, anger and goal management. The content was delivered in a simple yet very effective manner.
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Time Management

“Procrastination is the bad habit of putting off until the day after tomorrow what should have been done the day before yesterday.”          ------- Napoleon Hill

Good time management is essential if you are to handle a heavy workload without excessive stress. By using time management skills effectively, you can reduce work stress by being more in control of your time, and by being more productive. This ensures that you have time to relax outside work.

The crux to successful time management is focus and concentration on results, not on activity.

Time Management helps you to reduce long-term stress by giving you direction when you have too much work to do. It puts you in control of where you are going, and helps you to increase your productivity. By being efficient in your use of time, you should enjoy your current role more, and should find that you are able to find the time to relax outside work and enjoy life.

Valuing Your Time - Find out what your time is worth ?
 A first step in good time management is to understand the value of your time and the cost of wasted time.
Let us see how to interpret these excellent tool :Time Management Matrix by Steven Covey.
Covey breaks activities in four groups or quadrants:

A. important-urgent                               B. important-not urgent

C. not important-urgent                         D. not important-not urgent.

 

 

Urgent Not Urgent
  IMPORTANT A.
Crisis
Pressing Problems
Deadline-driven Projects
B.
Prevention, Personal Enhancement activities
Relationship Building
Recognizing new opportunities
Planning, recreation
 
  NOT IMPORTANT C.
Interruptions, some calls
Some e-mail, MSN
Some meetings
Pressing matters
Popular activities
 
D.
Trivia, busy work
Some e-mail, MSN
Some phone calls
Time wasters
Pleasant activities
 

 Find below the table explaining corresponding Consequences of spending time in each quadrant

 

Urgent Not Urgent
  IMPORTANT A.
Stress
Burnout
Crisis management
Always putting out fires
B.
Vision, perspective
Balance
Discipline
Control
Few Crisis
 
  NOT IMPORTANT C.
Short term focused
Crisis management
See goals and plans as worthless
Controlled by other people’s priorities
Feel victimized, out of control
 
D.
Total irresponsibility
Fired from jobs
Dependent on others for basics
 

Which activities would you like to spend most of your time doing?

A,B,C or D?

TYPE A “Fire Fighter” Trap

I must do now or the house will burn down!

Examples: cramming for tests, last minute essay writing - deadline tomorrow, friend in crisis needs to talk, need to arrange for accommodations on exam, bill needs to be paid,etc. TYPE B “This is what it’s all about” Many activities in life are

TYPE B. Go Getter - High Performers .

Efficient and Successful TYPE B activities require planning and initiative. They also require time to reflect. TYPE B activities are easily put on hold due to lack of urgency.

TYPE C “I can’t say NO” Trap

I don’t consider this important or satisfying but I have a hard time getting away from it and it prevents me from accomplishing the important stuff.

TYPE D “Procrastinator” Trap

I’ll just do this because it is easy, mindless and helps me avoid the hard stuff activities. Look at your goals in relation to each quadrant and assess where each fits. Although you might have Type A goals from time to time, the ultimate aim is to spend most of your time working in the

Type B quadrant. In other words, do IMPORTANT BUT NOT URGENT TASKS FIRST.

If you are finding yourself more often in the Type A quadrant, you are in crisis mode. Perhaps you are procrastinating, stressing too much or do not yet have strong time management skills.

Covey found that highly effective people spend some of their time in the B quadrant, i.e. they are not crisis managers but time managers. Try not to let B’s become A’s. To this end, it embraces a range of skills that help you to:

WHOM ARE YOU TRYING TO PLEASE?

People coming from a family background where there was great emotional pressure to perform well to gain parental approval can develop in one of two ways. They either drop out altogether or they keep on striving for their parents approval by working extraordinary hard, even after their parents have died. What was in childhood experienced as unpleasant pressure has now become a necessity.

They can only feel a sense of self-esteem when they stick to the old rules their parents made – ‘you are only worthwhile if you work incessantly.’ Therefore, taking breaks or delegating work becomes impossible if they are to keep their self –respect.

SOLUTIONS :- 

Be aware that adults have to right to make their own rules, provided these rules do not harm anyone else. This means that

-You are entitled to make your own rules

-You can choose to prioritize.

-You can choose to delegate.

- You can choose to ask for help.

- You can choose to take your physical and emotional needs seriously

Time management is of essence

If you have good time management skill and you are able to deliver the work assigned to you in the proper time frame:

-People will respect you and react to you positively.

-You also will get a reputation of being reliable, committed, sincere, and dependable.

Good time management is extremely important in life if you want to reduce your own stress and the stress that you give to others. 

If you don't mange your time wisely, it will generate a lot of anger against you and people will not be happy working with you.  You will not be acceptable as a team member as you will be given a label of a person who does not keep commitment and is not reliable.

If you are trying to unsuccessfully meet deadlines all the time, you are going to be stressed out. This will mean you would be irritable, short-tempered, and not a pleasant person to work with and hence you will generate more anger.

Hence always do proper time management for each assignment.

Adapted from: The Seven Habits of Highly Effective People, Steven Covey, 1990